Bookkeeping for
Restaurants on
Toast.
Toast deposits almost never match the day's sales. Card fees, Toast Capital repayments and instant deposit charges come out first, tips and gift cards ride along, and each payout covers sales from a day or two earlier. We work in Toast's back office and tie every payout to its sales in QuickBooks Online.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Every Kind
of Toast Restaurant
Full-service dining room, busy bar or a group of locations, the books have to show what Toast says you sold, what reached the bank, and what was taken out along the way.
Full-Service Restaurants
Servers, tip-outs, comps and a menu with food, beer, wine and liquor. We record sales by category from Toast so each cost lines up against the right revenue, and keep tips out of sales.
- Food, beer, wine and liquor sales split
- Card tips held until they're paid out
- Comps and discounts recorded
- Service charges kept apart from tips
- Prime cost every month
- Toast Payroll or Gusto reconciled
Bars and Breweries
Heavy card volume, tabs that close after midnight and plenty of tips. We match each Toast payout to the business days it covers, so late batches and next-day deposits don't throw off the month.
- Late-night batches matched to the right day
- Tips and tip-outs tracked
- Beer, wine and liquor cost by category
- Cash sales matched to deposits
- Gift card balances tracked
Multi-Location Groups
Several Toast locations, one set of books. We set up classes or locations so each store shows its own sales, prime cost and payouts, and every withholding lands on the right location.
- P&L by location
- Payouts matched per location
- Toast Capital tracked as a loan
- xtraCHEF invoices posted by location
- Delivery app payouts by store
- One consolidated report each month
The Financial Headaches
We Fix
Toast gives you more detail than most systems, but your bank only sees net payouts. These are the places Toast restaurant books usually break.
Payouts booked as the day's sales
When each payout is recorded as revenue, card fees, refunds and withholdings disappear. Sales come in lower than Toast says, processing fees never show up as an expense, and the books stop matching the Sales Summary.
Tips and gift cards counted as income
Card tips arrive with the payout but belong to your staff, and a gift card sold today is a meal you owe later. Booked as sales, both inflate revenue and hide what you actually owe.
Toast Capital hiding inside the deposits
A Toast Capital loan is repaid as a share of card sales, taken straight out of your payouts. If nobody records it, deposits look short for no reason and the loan balance never comes down on paper.
The sales sync and the bank feed double up
When a daily sales journal syncs into QuickBooks and the bank feed also books the same payouts as income, revenue gets counted twice. The sync, the deposits and a clearing account have to be set up to work together.
Every Month
Everything You Need,
Nothing You Don't
Toast bookkeeping is mostly working back from each payout to the sales behind it. We work in QuickBooks Online from Toast's sales, payment and payout reports, xtraCHEF invoices and your bank feeds. You add us as a Toast user with access to reports.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A monthly P&L with sales by category, food, beverage and labor cost and prime cost, plus a balance sheet showing tips owed, gift cards outstanding and Toast Capital.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
AP covers food, beverage and supply vendors, from xtraCHEF or your inbox. AR is usually catering and event deposits, plus delivery app payouts still on their way.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Toast Payroll or Gusto runs payroll and files the payroll taxes. We reconcile every run to the books and tie the tips paid out to what Toast reported.
See Full Details →"Dan is crucial to the financial management of my business. I am a busy guy that started a side hustle and it took off. It became too tedious for me to manage bookkeeping, and I decided to outsource that service to create time to focus on my operations, customers, and services."
Toast Restaurants
FAQ
Questions we hear from Toast Restaurants before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Toast Restaurants,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for Toast Restaurants
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Run the Floor.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026