Restaurant365 Bookkeeping Specialists

Restaurant365 Bookkeeping,
Done Right

Already running on Restaurant365? We keep the books inside your R365 — daily sales reconciled to your POS and bank, AP automation, food & beverage COGS, tips, and clean multi-location P&Ls. You get the sharp prime-cost picture the platform is built to deliver, without touching it yourself.

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Flat monthly pricing  ·  100% remote  ·  We work in your existing R365

Prime Cost · Period 7 FOOD & BEV COST 28.4% LABOR 31.6% PRIME COST 60.0% Prime cost by period 60% targetP3P4P5P6P7
✓ We work inside your R365✓ You keep ownership & admin✓ Multi-location P&Ls✓ Flat monthly pricing

Restaurant365 is a serious, restaurant-specific platform — it ties your POS sales, inventory and recipe costing, accounts payable, and payroll into one system so you can see food cost, labor, and profit across every location. That power only pays off if the books behind it are kept correctly. A general bookkeeper who has never worked a restaurant close will fight the platform; we run the books inside it the way it was designed to be run.

Why generic bookkeeping breaks on Restaurant365

R365 is not QuickBooks with a restaurant skin. It's built around how restaurants actually operate — daily POS sales, inventory counts and recipe costs, vendor invoices through AP automation, and payroll with tips — and it reports on operating periods (many restaurants use thirteen four-week periods or a 4-4-5 calendar), not tidy calendar months. Two things go wrong when the wrong person keeps the books:

We speak both languages — restaurant accounting and the Restaurant365 system — so your books and your reporting line up. For the deeper background, our guide to restaurant bookkeeping walks through COGS, prime cost, tips, and the weekly reports every owner should read.

Inside Your R365

What We Run Inside Your Restaurant365

We operate as your bookkeeping team within the R365 account you already own. A typical engagement covers:

Daily sales journal

POS-integrated daily entries kept clean — sales by category, comps, sales tax, tips, and every tender type — so revenue is recorded in full, not just the net that hit the bank.

AP automation

Vendor invoices captured and coded through the approval workflow and booked as they arrive, so accrual COGS stays accurate and a quiet price hike gets caught.

Bank & card reconciliation

Every deposit, processor fee, delivery-app remittance, and tip payout tied out against the sales journal — anything that doesn't line up gets flagged.

COGS & food cost

Inventory counts and recipe costs turned into real cost of goods sold and food/beverage cost % — the gap between theoretical and actual, where waste and shrink hide.

Tips & payroll

Wages, employer payroll taxes, and tip payouts reconciled back to the books, so labor — the other half of prime cost — is recorded correctly.

Period close & reporting

Your operating periods (13x four-week or 4-4-5) closed on schedule and consolidated P&Ls delivered by location and across the group.

The Number That Runs the Restaurant

Prime cost, kept honest

Restaurant365 can surface prime cost, food-cost %, and labor in near real time — but only if the underlying entries are right. When the daily sales journal is reconciled, purchases are booked as accrual AP, and inventory is counted on a fixed rhythm, the dashboards finally mean something. That's our job.

Food & Bev COGS · 28% Labor · 32% Everything else + profit · 40% Prime cost = 60% (target ceiling) Above 60% and the profit disappears

Related help: our complete guide to restaurant bookkeeping, monthly bookkeeping, catch-up bookkeeping, and payroll support.

How Working Together Works

Simple to start, dependable every period

1
You keep your Restaurant365

We work inside the account you already own and admin. Nothing gets exported into a second, disconnected set of books.

2
We run the recurring close

Daily sales, AP, reconciliations, inventory-based COGS, tips & payroll, and period-end reporting — on a dependable cadence.

3
You get numbers you can trust

Clean, comparable prime-cost and P&L reporting by location and across the group — the picture R365 is built to deliver.

Behind, or still setting up? We can catch up neglected periods or help configure your chart of accounts and workflows so R365 reports cleanly from day one. Flat monthly pricing by volume and locations — see current pricing.

Restaurant365 bookkeeping FAQ

Yes. We work directly inside your Restaurant365 instance — you keep ownership and admin control of the account. We operate as your bookkeeping team within the system you already pay for, handling the recurring close so your data stays in one place instead of being exported into a second set of books.
No. Tides is an independent bookkeeping firm that specializes in restaurant books and works within Restaurant365 on behalf of our clients. We are not affiliated with, endorsed by, or a certified partner of Restaurant365, Inc. We reference the product name only to describe the service we provide.
That is one of the most common reasons restaurants call us. We reconcile the sales journal back to the POS and the bank, fix miscoded purchases and AP, rebuild the food and beverage COGS, and get your periods closed and comparable again. If you are still standing R365 up, we can help square away the chart of accounts and workflows so it is built for clean reporting from the start.
We handle the bookkeeping side of payroll and tips — making sure wages, employer payroll taxes, and tip payouts all reconcile back to the sales journal and the P&L instead of living in a separate silo. Restaurant labor is half of your prime cost, so getting tipped wages and tip liability recorded correctly is central to keeping the numbers honest.
Restaurant365 is the system; we operate it. For a growing restaurant that already runs on R365, keeping it and having a specialist run the books inside it is usually the right call — it is a genuinely strong platform for POS-integrated sales, inventory, and multi-location reporting. If you are earlier stage and unsure whether R365 is the right fit yet, we are happy to give an honest read before you commit.
Flat monthly pricing based on your transaction volume and number of locations — no hourly billing and no surprise invoices. Most restaurants land in a predictable monthly range, and multi-location groups are quoted on the number of units and the depth of reporting you need. You can see current tiers on our pricing page or book a free call for a specific quote.
Free Download

The Restaurant365 Month-End Close Checklist

The 7-phase checklist a restaurant specialist actually works through to close the books inside R365 — sales reconciliation, AP, bank & card recon, payroll, inventory & COGS, accruals, and the prime-cost review. Steal our process.

No spam. Occasional R365 tips you can unsubscribe from anytime.

Prefer to grab it now? Open the Restaurant365 Month-End Close Checklist →

Running on Restaurant365? Let's make the numbers clean.

Book a free call and we'll take a look at your R365 setup, your close, and where your prime cost is really landing.

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Tides Bookkeeping is an independent bookkeeping firm and is not affiliated with, endorsed by, or a certified partner of Restaurant365, Inc. "Restaurant365" is a trademark of its respective owner and is used here only to identify the software our clients use.