Bookkeeping for
Veterinary
Clinics.
Clients pay at checkout, but your costs come from everywhere: drug and food distributors, reference labs, wellness plans that bill monthly and after-hours shifts. We reconcile every deposit and vendor bill each month, so you can see what pharmacy, lab and services really earn.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Every Type
of Veterinary Practice
Companion animal, emergency or mobile and mixed practice, every clinic carries real inventory and real lab bills. We set up your books around how your clinic buys, sells and pays its people.
Companion Animal Clinics
Exams, vaccines, dentals and a busy pharmacy shelf. You need books that tie checkout totals to the bank and show what drugs, food and preventatives cost against what they sell for.
- Daily checkout totals tied to deposits
- Drugs, food and preventatives tracked apart
- Distributor statements reconciled
- Wellness plan income recorded monthly
- Rebates and credits applied correctly
- Year-end package for your CPA
Emergency & Specialty
Overnight shifts, specialists and expensive equipment change the cost picture. We keep shift differentials, on-call pay and equipment financing clear so you can see what each service line costs.
- Shift and on-call pay in its own lines
- Equipment financing on the balance sheet
- Reference lab costs tracked by vendor
- Up-front client deposits recorded
- CareCredit and Scratchpay funding matched
Mobile & Mixed Animal
Farm calls, mileage, a truck full of inventory and clients who pay on account. We track what's billed, what's collected and what your vehicle and on-the-road supplies really cost.
- Client accounts and invoices tracked
- Vehicle and mileage costs categorized
- Truck inventory and supplies recorded
- Large and small animal revenue split
- Check and ACH payments matched
The Financial Headaches
We Fix
Veterinary clinics run on thin margins between drug costs, lab fees and staff pay. These are the places the books usually fall apart.
Pharmacy Costs Lumped Into One Line
Drugs, food, preventatives and medical supplies often arrive on the same distributor invoice. Booked as one expense, you can't tell whether your pharmacy makes money or how food and preventative margins compare to the drugs you dispense.
Lab Bills That Don't Tie to Charges
IDEXX or Antech bills you for send-out tests, and in-house analyzers bring their own lease and supply costs. Without tracking those against the lab fees you charge at checkout, you won't see when lab work stops covering its cost.
Wellness Plans Out of Sync
Clients pay monthly, but they use the services whenever they come in. If plan payments land in general revenue, you can't see what plans bring in, what services you still owe, or what happens when a client cancels partway through.
Rebates and Credits That Disappear
Manufacturer rebates, distributor credits and product returns often show up as statement credits instead of cash. If nobody records them, your drug costs look higher than they are and credits sit unused on the account.
Every Month
Everything You Need,
Nothing You Don't
Our services are set up for a clinic that sells products and services at the same counter, buys from several distributors and pays staff across day and overnight shifts. We work in QuickBooks Online from your practice software reports and bank feeds.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A monthly P&L, balance sheet and cash flow with services, pharmacy, food and lab revenue split out, and the matching costs beside each so you can read margins at a glance.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
Distributor, lab and equipment bills tracked on payables, with rebates and credits applied. For clients who pay on account, we match payments to the balances your practice software shows.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Payroll runs through Gusto, which files the payroll taxes and W-2s. We reconcile each run to the books, with veterinarians, technicians, assistants and after-hours pay in their own lines.
See Full Details →"Dan is crucial to the financial management of my business. I am a busy guy that started a side hustle and it took off. It became too tedious for me to manage bookkeeping, and I decided to outsource that service to create time to focus on my operations, customers, and services."
Veterinarians
FAQ
Questions we hear from veterinarians before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Veterinarians,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
Finance terms worth knowing
Plain-English explainers, no jargon.
Care for the Animals.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026