Bookkeeping for
Trucking
Companies.
Settlement statements net out fuel advances and escrow, factoring companies hold back reserves, and fuel receipts pile up in the cab. The deposit rarely matches the load. We record every load at gross, every deduction on its own line, and show your real cost per mile each month.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Owner-Operators
and Small Fleets
Leased onto a carrier, running under your own authority, or growing a small fleet, the books have to show what each load paid and what each mile cost.
Leased Owner-Operators
Your carrier pays you through settlement statements that net out fuel advances, insurance, ELD fees and escrow. We record the gross and every deduction, so the deposit ties out.
- Settlements recorded at gross
- Fuel advances and chargebacks tracked
- Escrow balances held by the carrier
- Insurance and plate deductions categorized
- Truck payment split into principal and interest
- Records ready for your CPA
Your Own Authority
You invoice brokers and shippers, maybe through a factoring company. We match every invoice to its advance, fee and reserve release, and keep unpaid loads visible.
- Broker and shipper invoices tracked
- Factoring advances, fees and reserves
- Detention and lumper charges recorded
- Permits, IFTA and 2290 payments recorded
- Load board and dispatch fees categorized
Small Fleets
Several trucks, drivers on payroll or contract, and fuel cards in every cab. We track revenue and costs by truck so you can see which units make money.
- P&L by truck with classes
- Driver payroll reconciled from Gusto
- Fuel cards matched by truck
- Repairs, tires and maintenance by unit
- Equipment loans and leases tracked
- Contractor driver totals for 1099s
The Financial Headaches
We Fix
Trucking money moves through carriers, brokers and factoring companies before it reaches your bank. These are the places trucking books usually break.
Settlements booked at the net deposit
When only the deposit gets recorded, the fuel advances, insurance, escrow and fees taken out of it disappear. Revenue looks smaller than it was, real costs never hit the P&L, and your escrow balance is a guess.
Factoring that never ties out
A factored load shows up as an advance, then a reserve release weeks later, with a fee taken somewhere in between. If those aren't matched to the invoice, you can't tell what each load paid or which brokers still owe you.
Fuel and miles in a shoebox
Fuel is one of your biggest costs, and it's spread across fuel cards, advances and personal cards. Without it in the books by truck, you can't see cost per mile, and quarter-end records turn into a hunt.
Truck payments booked as one expense
A truck payment is part loan principal and part interest, and the truck itself is an asset. Booking the whole payment as an expense distorts your profit and leaves your CPA to untangle it at year end.
Every Month
Everything You Need,
Nothing You Don't
Trucking bookkeeping is mostly about working back from the deposit to the load: gross pay, deductions, factoring and fuel. We work in QuickBooks Online from your settlement statements, factoring reports, fuel card statements and bank feeds.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A monthly P&L by truck with revenue and cost per mile, fuel as a share of revenue, and a balance sheet showing escrow held by the carrier, factoring reserves and truck loans.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
AR covers loads billed to brokers and shippers and reserves your factoring company still holds. AP covers repair shops, tire bills, insurance, permits and fuel card statements.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Driver and office payroll runs through Gusto, which files the payroll taxes and W-2s. We reconcile every run to the books by truck and keep contractor drivers separate from employees.
See Full Details →"Working with Dan has been such a positive experience! As a small business owner, having someone who is knowledgeable, thorough, and genuinely invested in helping me understand my finances has been invaluable. He’s incredibly responsive, patient with my questions, and has brought so much clarity and peace of mind!"
Trucking Companies
FAQ
Questions we hear from Trucking Companies before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Trucking Companies,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for Trucking Companies
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Stay on the Road.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026