Bookkeeping for
Personal
Trainers.
Clients prepay for session packages, online coaching pays out through Stripe or an app, and gym rent, certifications and equipment come out of the same card you buy groceries with. We separate business from personal, track what's prepaid and still owed in sessions, and keep books your CPA can use.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Every Type
of Fitness Business
Independent trainer, online coach or studio owner, your money comes from prepaid sessions, memberships and app payouts, and your books need to show what's actually earned.
Independent Trainers
You train clients at a host gym, in their homes or outdoors, and pay rent or split revenue with the gym. We track what clients prepay, what the gym takes and what you actually keep.
- Session packages and single sessions
- Gym rent or revenue share
- Venmo, Square and card payments
- Mileage for in-home sessions
- Certifications, CEUs and insurance
- Quarterly numbers ready for your CPA
Online Coaches
Coaching programs run in apps like Trainerize or TrueCoach, paid through Stripe or the app, with app fees, ads and content tools on the cost side. We reconcile every payout and sort the costs.
- Stripe and coaching app payouts
- Monthly and annual coaching plans
- Refunds and failed payments
- App, video and ad costs
- Camera, lighting and editing software
- Business and personal accounts split
Studios & Small Gyms
Memberships, class packs and personal training under one roof, with staff or contract trainers to pay. We reconcile Mindbody or your booking software to the bank and show which programs carry the studio.
- Memberships and class packs
- Mindbody and booking software deposits
- Staff trainer payroll reconciled
- Contract trainer payments tracked
- Rent, equipment and maintenance
- Revenue by program or service
The Financial Headaches
We Fix
Fitness businesses usually aren't short on clients. The books go wrong where prepaid money, platform payouts and personal spending meet.
Prepaid packages look like profit
A client buys a block of sessions and it all hits the bank at once. That money isn't fully earned until the sessions happen, and expired or refunded sessions complicate it further. We track what's been prepaid and what you still owe in sessions.
Payouts don't match what you sold
Stripe, Mindbody and coaching apps pay out after fees, refunds and failed payments, sometimes bundled into one deposit. If deposits get booked as income, revenue is wrong and fees disappear. We break each payout into its parts.
The gym takes its cut first
Some host gyms charge flat rent, others take a share of each session, and some do both. When the split comes out before you're paid, your real revenue and the gym's fee never show up. We record both sides so you see what you earn.
Personal and business on one card
Groceries, a kettlebell set, a CEU course and a new pair of running shoes all on the same card turns year-end into a guessing game. We sort business from personal, flag the gray areas for you to decide, and keep a clean record your CPA can use.
Every Month
Everything You Need,
Nothing You Don't
Every service is set up for how fitness pros get paid: prepaid packages, memberships, app payouts and gym splits. We start by separating business from personal, then keep it that way every month.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A simple monthly P&L showing training, coaching and membership revenue, what the gym and the platforms took and what you kept, plus cash flow and a balance sheet.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
We track unpaid sessions and package balances, flag failed membership payments, and record gym rent, equipment and software bills so nothing gets paid twice or missed.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
If you run a studio with staff, payroll runs through Gusto, and Gusto files the payroll taxes, W-2s and 1099s. We reconcile each run and track contract trainer pay.
See Full Details →"Working with Dan has been such a positive experience! As a small business owner, having someone who is knowledgeable, thorough, and genuinely invested in helping me understand my finances has been invaluable. He’s incredibly responsive, patient with my questions, and has brought so much clarity and peace of mind!"
Personal Trainers
FAQ
Questions we hear from Personal Trainers before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Personal Trainers,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for Personal Trainers
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Train Your Clients.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026