Bookkeeping for
Landscaping
Companies.
Maintenance contracts bill every month, but the work slows when the grass does. Installs and hardscape need deposits and job costing. Mowers, trucks and fuel eat cash all season, and some crews switch to snow. We set up books that show which routes, crews and jobs actually earn.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Maintenance, Installs
or Both
Recurring maintenance and design-build work run on different math. One is about route density and crew hours; the other is about bids, materials and deposits. Many companies do both, plus snow.
Lawn Care & Maintenance
Mowing, cleanups, mulch and seasonal contracts billed per visit, per month or spread evenly over the year. Profit lives in route density and crew hours, not in any one property.
- Contract billing by month or per visit
- Even-pay contracts matched to work done
- Revenue and labor by route or crew
- Add-on services billed and tracked
- Autopay and card payments matched
Design-Build & Hardscape
Patios, walls, plantings, irrigation and lighting, sold by bid with a deposit up front. Stone, block and plant material run high, and one underbid job can eat a lot of maintenance profit.
- Deposits and progress payments tracked
- Stone, block and plants coded per job
- Equipment rental charged to the job
- Bid vs. actual on every install
- Plant warranty replacements tracked
Snow & Year-Round Operators
Crews that plow and salt once the season turns. Seasonal contracts pay the same no matter how much it snows, while per-push work pays by the storm. Salt, overtime and repairs jump with every storm.
- Seasonal and per-push revenue separated
- Salt and ice melt purchases tracked
- Storm overtime reconciled to payroll
- Plow and spreader costs by truck
- A winter P&L on its own
The Financial Headaches
We Fix
Landscaping cash flow follows the weather. These are the places the books most often fail to keep up.
Even-pay contracts that hide the season
Spreading a maintenance contract over 12 equal payments smooths cash, but the work mostly happens spring through fall. If you only watch the bank, winter looks profitable and summer looks thin. We track billed versus serviced so you see what each month really earned.
Equipment loans booked as one expense
A financed mower or skid steer comes with monthly payments that mix principal and interest. Booked as a full expense each month, your P&L is off and the loan balance never gets reconciled. We record the equipment as an asset, split each payment, and match the lender statement.
Fuel and labor nobody ties to a crew
Fuel cards, gas station swipes and crew hours usually land in one big bucket. Then you can't tell whether a route or a crew is losing money. We code fuel and labor by truck or crew, using your crew time records, so each route's profit is visible.
Plant and material costs left off the job
Nursery stock, mulch and stone often get charged on a supplier account and booked as general materials. Add warranty replacements for plants that didn't make it, and installs look better than they were. We code materials to the job, warranty replacements included.
Every Month
Everything You Need,
Nothing You Don't
We build your books around how landscaping companies earn: recurring maintenance, bid installs, and snow for some. We work in QuickBooks Online and connect to Jobber, LMN, Aspire or SingleOps, or work from their reports.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A P&L by season and by division (maintenance, installs, snow), profit by route or crew from your time records, and job cost reports on every install and hardscape project.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
We track maintenance contract billing and past-due accounts, deposits on installs, and nursery, stone yard and equipment dealer bills coded to the right job or crew.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Payroll runs through Gusto, which files the payroll taxes and W-2s. We reconcile each run, including seasonal hires and storm overtime, and split labor by crew or job.
See Full Details →Landscapers
FAQ
Questions we hear from landscapers before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Landscapers,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for landscapers
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Run the Routes.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026