Bookkeeping for
Insurance
Agencies.
Commission arrives from a dozen carriers on a dozen schedules, each with its own statement. Some of it is an advance you may have to give back. Some of it belongs to a producer. We match every deposit to its carrier statement, track chargebacks and splits, and show you what the agency actually earned.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Every Kind
of Insurance Agency
Solo captive agent or a growing independent agency with producers, the books need to show commission by carrier, by line and by producer.
Independent Agencies
You're appointed with many carriers and paid on many statements. We record commission by carrier and line of business, separate new business from renewals, and keep agency bill premiums out of your income.
- Commission by carrier
- P&C, life and health split out
- New business vs renewals
- Agency bill vs direct bill
- Contingent and bonus commissions
- Carrier receivables by statement
Captive Agents
You write for one company but own your office. We record commission and bonus income, staff payroll, rent and marketing, so you can see what the agency earns after the costs that are yours to carry.
- Commission and bonus income recorded
- Licensed staff payroll reconciled
- Office rent and marketing coded
- Lead vendor costs tracked
- Agency purchase loan payments split
Life and Health Agents
Heavy first-year commissions, advances and chargebacks make your income swing. We separate advanced commission from earned commission, record chargebacks as they hit and keep renewal income visible.
- Advanced vs earned commissions
- Chargebacks recorded as they hit
- Debit balances with carriers tracked
- IMO and FMO payments matched
- Renewal and trail income tracked
- Lead costs by source
The Financial Headaches
We Fix
Insurance income looks simple until you try to reconcile it. These are the spots where agency books usually go wrong.
Deposits that don't match any statement
Carriers pay on their own schedules, net of chargebacks and adjustments, often in one lump for many policies. If deposits go straight to income without the statement behind them, you can't tell which carrier paid what, or whether you were paid in full.
Advances counted as earned too early
An advanced commission feels like income the day it lands, but if the policy lapses inside the chargeback period, the carrier takes it back. When advances aren't tracked separately, a few chargebacks can turn a good-looking quarter into a hole.
Agency bill premiums sitting in operating
When you bill the client and collect the full premium, most of that money belongs to the carrier. Many states have fiduciary rules for premium you collect, and they vary. Mixed into operating, it inflates your cash and hides what you owe carriers.
Producer splits worked out from memory
Producers get a share of new and renewal commission, sometimes at different rates by line. When splits are figured by hand from deposits, people get paid late or wrong, and you can't see what each producer brings in versus what they cost.
Every Month
Everything You Need,
Nothing You Don't
Agency books are built around carrier statements. We work from those statements and your agency management system to record commission correctly, keep premium money apart from agency money and reconcile every account each month.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A monthly P&L with commission by carrier, line and new versus renewal, production and cost by producer, and a balance sheet showing premium owed to carriers and open advances.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
AR covers commissions and contingent bonuses owed by carriers and agency bill premiums owed by clients. AP covers net premium due to carriers, producer splits and lead vendors.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Licensed staff and W-2 producers run through Gusto, which files the payroll taxes. We reconcile payroll to the books and track 1099 producers' commission splits separately.
See Full Details →"Dan is crucial to the financial management of my business. I am a busy guy that started a side hustle and it took off. It became too tedious for me to manage bookkeeping, and I decided to outsource that service to create time to focus on my operations, customers, and services."
Insurance Agents
FAQ
Questions we hear from Insurance Agents before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond Insurance Agents,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for Insurance Agents
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Focus on Your Clients.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026