Bookkeeping for
HOAs & Condo
Associations.
Your board needs to know who's paid their dues, what's sitting in reserves and whether spending is on budget, and the treasurer is usually a volunteer. We keep operating and reserve money apart, track every owner's balance and send the board a clear monthly report.
Flat monthly pricing · Cancel anytime · Dedicated bookkeeper
Built for Every Kind
of Association
Self-managed or run with a management company, small townhome HOA or condo building, the books have to show each owner's balance, every fund and where the budget stands.
Self-Managed HOAs
A volunteer treasurer collects dues, pays the landscaper and keeps a spreadsheet. We take over the books so the board gets real reports and the treasurer gets their evenings back.
- Dues posted to each owner's account
- Late fees and delinquencies tracked
- Vendor bills tracked for approval
- Monthly board report package
- Bank and reserve accounts reconciled
- Records ready for the annual CPA review
Condo Associations
Larger budgets, building insurance, elevators and roofs to plan for. We keep the reserve fund apart from operating money and show the board exactly where both stand.
- Reserve fund tracked by component
- Special assessments recorded by owner
- Insurance and utility costs categorized
- Prepaid dues held until they're due
- Capital projects tracked against reserves
Managed Associations
Your management company handles day-to-day work, but the board wants independent books or a monthly review. We work from their reports and keep a clean record the board owns.
- Management company reports reconciled
- Owner ledgers checked against the bank
- Management fees and reimbursements tracked
- Budget vs actual by line item
- Year-end package for the association's CPA
- A clean handoff when boards change
The Financial Headaches
We Fix
Association money belongs to every owner, and the board answers for all of it. These are the places association books usually break.
Nobody knows exactly who owes what
Owners pay by check, portal and autopay, some pay ahead and some fall behind. When payments aren't posted to each owner's account, the delinquency list is a guess and late fees get missed or charged by mistake.
Reserve money mixed with operating money
Reserves are set aside for the roof, the pool and the paving. When reserve contributions skip a month or get spent on operating bills, the fund falls behind and the board may not know until a big project comes due.
Board meetings with no clear numbers
Boards need a balance sheet, budget vs actual and a delinquency report before every meeting. When the treasurer is pulling those from bank statements by hand, they show up late, incomplete or not at all.
Records lost when the board changes
Treasurers rotate, and the records often leave with them. A new board inherits a spreadsheet, a shoebox and passwords nobody has. Books kept in one place, by someone outside the board, carry over cleanly.
Every Month
Everything You Need,
Nothing You Don't
Association bookkeeping is mostly about keeping money in the right place: each owner's balance, the operating fund and the reserves. We work in QuickBooks Online from your bank feeds, payment portal reports and the board's approved budget.
Monthly Bookkeeping
Every account reconciled, every transaction categorized, every month. You get a clean P&L and balance sheet you can read and use to make decisions.
See Full Details →Financial Reporting
A monthly board package: balance sheet by fund, income and expenses against the approved budget, reserve balances and contributions, and a delinquency report by owner.
See Full Details →Bank Reconciliation
Every business account and credit card matched and verified each month. No mystery charges. No unresolved transactions. No surprises.
See Full Details →Accounts Payable & Receivable
AR is dues, special assessments and late fees owed by each owner. AP covers landscaping, pool, insurance, utilities, management and repair vendors, tracked until the board approves payment.
See Full Details →Catch-Up Bookkeeping
Months or years behind? We clean it all up before monthly service starts, at a flat price per month behind that we quote up front.
See Full Details →Payroll Support
Most associations have no staff. If yours pays an on-site manager or pool staff, payroll runs through Gusto, which files the payroll taxes and W-2s, and we reconcile every run to the books.
See Full Details →"Highly recommend Tide for business bookkeeping! Tide handles the bookkeeping for my real estate business and they do a fantastic job. They stay on top of all my transactions, provide timely reports, and ensure everything is perfectly organized and ready for tax season. They save me a ton of time and stress. 5 stars!"
HOAs & Condo Associations
FAQ
Questions we hear from HOAs & Condo Associations before they sign on with Tides.
Based in Greenville, SC —
Serving Clients Nationwide
100% remote bookkeeping for small businesses across South Carolina and throughout the United States.
Beyond HOAs & Condo Associations,
We Serve All These Businesses
Tides Bookkeeping specializes in bookkeeping across 12 distinct industries. Industry-specific expertise means fewer errors, better categorization, and a bookkeeper who already understands how your business makes money.
More for HOAs & Condo Associations
Related guides and pages.
Finance terms worth knowing
Plain-English explainers, no jargon.
Lead the Community.
We'll Handle
The Books.
Schedule a free 15-minute call. We'll review your current setup, answer your questions, and give you a flat monthly quote — no pressure.
No credit card required · No long-term contracts · Cancel anytime
Simple, Flat-Rate Pricing
Flat monthly plans scaled to your business — no hourly billing and no surprise invoices. You always know the price up front.
★★★★★ 5.0 · 8 client reviews on Intuit's ProAdvisor directory
✔ Reviewed by Daniel Cope, Advanced QuickBooks ProAdvisor · Updated August 2026